Policies & Procedures

Regular Library Board Meetings normally will be held on the fourth Thursday of each month at 7:00 P.M, at which time the Board of Trustees will vote to go into Executive Session.  The public portion of the meeting will start at 7:30 P.M.  Exceptions may occur at the discretion of the Library Board of Trustees. The Board may re-convene into Executive Session after the public portion has been adjourned.

Meetings will be noted in the Library’s official newspaper(s) to be determined by the Board at its annual meeting, posted in the Main Library at the Circulation Desk and its two Branches and included on the Library’s Website in advance of the Meeting.

Conduct of Meetings

  1. The conduct of Meetings shall be formal or informal, at the discretion of the Board President.  All State and Federal Laws pertaining to School District Public Libraries shall be followed.  Roberts’ Rules of Procedure shall be followed in the making, seconding, amending, and voting on resolutions or motions.
  1. Meeting Procedures
    1. Members of the public may speak, for not more than three minutes, on any item under discussion by the Board the in Public portion of the Agenda.  Under Correspondence, only a letter writer may comment, for not more than three minutes, on his or her letter to the Board.
    1. All Library Board Meetings are open to the public except for Executive Sessions held pursuant to the Open Meetings Law.
    1. Meeting order of regularly scheduled monthly meetings to be as follows:
    1. Call to Order (by President)
    2. Roll Call
    3. Board Convenes into Executive Session
    4. Salute to Flag
    5. Public
      Agenda Items Only
      Meeting Room Requests
      Theatre Requests
    6. Approval of Minutes
    7. Finance
    8. Main Library and Branches
      – Director’s Report (includes Adult Reference, Young
      Adult Services and Children’s Services Reports, and
      Nassau Library System Business and Personnel)
      – Advanced Consulting Corp. (Business Manager)
    9. Committee Reports
    10. Legal
    11. Correspondence
    12. Other
    13. New Business
    14. Old Business
    15. Public
    16. Adjournment

POLICY NO.         200-1

ADOPTED      2/17/1978, 1/5/1979

AMENDED             11/29/06, 5/26/11

  • Persons reserving the room must be 18 or older
  • Person who made reservation must present valid picture ID or EPL card to check room out
  • EPL cardholders only may reserve the study room up to 24h
  • Reservations will be canceled if you are 30 minutes late or more
  • You may reserve up to two hours per day
  • 4 persons maximum in small study rooms
  • Room must be occupied by at least 2 persons at all times
  • No food allowed
  • Personal belongings may not be left unattended in the study room.
    • The library staff reserves the right to remove unattended belongings from the study rooms.
    • Belongings may be claimed at the Circulation Desk.
    • The library is not responsible for personal belongings.
  • Study rooms are not soundproof; users need to maintain a study/work environment that does not disturb others in the Library.

We strongly prefer that our users abide by this policy which has been designed to balance the needs of the Library with the convenience of our patrons. However, if a Library staff members does observe an infraction, that staff member will inform the offending party of this policy and ask that they cease, re-locate or leave the building. Users who fail to adhere to this policy after being notified by a Library staff member will be reported to Security.

BORROWER’S CARDS

  1. Residents of the Elmont Union Free School District and contracted library funding districts – Borrower’s Cards for all family members are issued for a three-year period.

Two items of identification should be required as follows:

  1. Driver’s license/or motor vehicle identification card
  2. Current utility bill
  3. Rent receipt
  4. Tax bill
  5. Voter registration
  6. Bank statements or printed check with name and address
  7. Race track badge and letter from dormitory supervisor
  8. Or an alternate official document issued by a government agency which specifies the name and address

In lieu of one of the above, a written, notarized affidavit from the person with whom the applicant resides will be accepted, providing that person is themselves a registered borrower.

Three books may be borrowed immediately upon satisfaction of identification as outlined in the previous paragraph.  No audio-visual materials may be loaned until the permanent library card has been received by and produced by the borrower upon checking out AV materials.

Children’s Cards are issued from birth through sixth grade.

Young Adult Cards are issued from seventh grade through twelfth grade.

Public high school students from seventh grade through twelfth grade who live in the Library District can apply themselves with school identification.

  1. Non-resident taxpayers – a borrower’s card may be issued for one-year only to a non-resident individual who pays Elmont Union Free School District taxes, to be renewed annually:
    1. upon presentation of a current school tax bill as proof of taxpaying status.
    2. the individual extended borrowing privileges shall include the single or major stockholder of a tax-paying corporate entity or a stockholder designated by the Board of Directors of that corporation as the one to be extended borrowing privileges.
  1. Those residents who live outside Nassau County may purchase cards.  Borrower’s cards issued for one year only to all members of the family.  (All applications for each member of non-resident family must be made within one week of payment of the annual out-of-district fee.)  Out-of-district fee is to be reviewed annually at the July Meeting of the Elmont Public Library Board of Trustees.  Rate to be determined by current tax rate of average house assessment.  Borrower’s cards may be stamped direct access providing the direct access fee has been paid.

No Direct Access Privileges

Teachers – Upon proof of current employment as a teacher in the Elmont Union Free School District, Sewanhaka Central School District, Valley Stream School District and East Franklin Square School District, a borrower’s card will be issued for the current school year only.  This must be renewed each school year.

  1. Members of clergy whose ministries are in the Elmont Union Free School District, upon proof of employment in a district parish, a borrower’s card will be issued, to be renewed annually.
  2. Employees of the Belmont Race Track, upon presentation of work identification and a letter from the Dormitory Chaplain, will be issued a borrower’s card to be renewed annually.

The Library is committed to serving “all individuals without regard to age, race, creed, color, national origin or gender.”  It also recognizes that “its major concern must be a positive contribution toward the promotion of knowledge, tolerance and concern for our fellow man.”

In keeping with these goals, the Library will make the Internet available to Library patrons.  The Library is offering this tool as a complement to its varied resources.  Elmont Library Patrons shall have priority use of the Internet over non-Library patrons.

Use of this technology shall be consistent with the Library’s mission, goals, policies, and procedures, and with the applicable local, state, federal and international laws.

The Library makes no warranty, expressed or implied, for the timeliness, accuracy or usefulness of any information accessed via the Internet.  Please be aware that with access to computers all over the world comes the availability of material that may be considered “inappropriate” for some users.  The Library firmly believes that the valuable information available on this worldwide network far outweighs the possibility that users may procure information that is not consistent with the educational and research goals of the Library.

If patrons enter into a fee-based service, any charges incurred are their responsibility.
Access to the Internet will not include visiting inappropriate and/or pornographic Websites.
Users may print materials on the Library’s printers for a fee.  Users may not download information to the Library’s hard drive.  Information can be downloaded to a patron’s personal storage device.

As with other materials in the Adult Section, access for children under the age of 14 is the responsibility of that child’s parent or legal guardian.  Children under the age of 14 must be accompanied by a parent/guardian while using the computer on the Adult side.
Staff will assist in the initial start-up of the system; however, staff cannot provide extended instruction.

The Library reserves the right to restrict the time that any one user may gain access to the system, and to place other reasonable restrictions as the need arises.  Failure to comply with Library rules and regulations may result in termination of Internet access privileges and may additionally result in suspension or termination of other or all Library privileges.

POLICY NO. 700-5
ADOPTED   7/24/1997
AMENDED 3/27/2000, 12/28/2006

Residents of the Elmont Union Free School District and contracted library funding districts – Borrower’s Cards for all family members are issued for a three-year period.

Two items of identification should be required as follows:

  1. Driver’s license/or motor vehicle identification card
  2. Current utility bill
  3. Rent receipt
  4. Tax bill
  5. Voter registration
  6. Bank statements or printed check with name and address
  7. Race track badge and letter from dormitory supervisor
  8. Or an alternate official document issued by a government agency which specifies the name and address

In lieu of one of the above, a written, notarized affidavit from the person with whom the applicant resides will be accepted, providing that person is themselves a registered borrower.

Three books may be borrowed immediately upon satisfaction of identification as outlined in the previous paragraph.  No audio-visual materials may be loaned until the permanent library card has been received by and produced by the borrower upon checking out AV materials.

Children’s Cards are issued from birth through sixth grade.

Young Adult Cards are issued from seventh grade through twelfth grade.

Public high school students from seventh grade through twelfth grade who live in the Library District can apply themselves with school identification.

  1. Non-resident taxpayers – a borrower’s card may be issued for one-year only to a non-resident individual who pays Elmont Union Free School District taxes, to be renewed annually:
    1. upon presentation of a current school tax bill as proof of taxpaying status.
    2. the individual extended borrowing privileges shall include the single or major stockholder of a tax-paying corporate entity or a stockholder designated by the Board of Directors of that corporation as the one to be extended borrowing privileges.
  1. Those residents who live outside Nassau County may purchase cards.  Borrower’s cards issued for one year only to all members of the family.  (All applications for each member of non-resident family must be made within one week of payment of the annual out-of-district fee.)  Out-of-district fee is to be reviewed annually at the July Meeting of the Elmont Public Library Board of Trustees.  Rate to be determined by current tax rate of average house assessment.  Borrower’s cards may be stamped direct access providing the direct access fee has been paid.

No Direct Access Privileges

Teachers – Upon proof of current employment as a teacher in the Elmont Union Free School District, Sewanhaka Central School District, Valley Stream School District and East Franklin Square School District, a borrower’s card will be issued for the current school year only.  This must be renewed each school year.

  1. Members of clergy whose ministries are in the Elmont Union Free School District, upon proof of employment in a district parish, a borrower’s card will be issued, to be renewed annually.
  2. Employees of the Belmont Race Track, upon presentation of work identification and a letter from the Dormitory Chaplain, will be issued a borrower’s card to be renewed annually.

All organizations wishing to use the Theatre must complete an Application provided solely for this purpose, which can be obtained by clicking below. Please review Theatre Use Policy for your organization. Thank you.

Theatre Use Application Form

Theatre Use Policy for Rentals (not-for-profit Theatre Groups)

Theatre Use Policy for Non-Rentals (non-profit, community organizations) designed to further the educational, cultural or civic needs of the community (being revised – will be posted soon)

The meeting room is free for public gatherings, open meetings and programs that are of a cultural, civic, community, or educational nature.

Organizations wanting to reserve the meeting room must follow the guidelines outlined in the following documents.

Meeting Room Policy
Meeting Room Regulations
Meeting Room Application Form (MR1)

Please review all 3 documents when considering use of the Meeting Room.

Please be aware that our passes may exclude some special museum events or exhibits.
Remember to call or visit the museum’s website before your trip.

Museum Passes can only be reserved, checked out, and handled by an adult 18 years of age or older in possession of an adult Elmont Library card in good standing (no outstanding fines, fees, or overdue materials).

Only one pass may be checked out to an Elmont Library cardholder at any given time.

Passes may be reserved up to 30 days in advance.

Passes are borrowed for 3 days, and must be returned to the library by closing on the due date.  Passes may not be returned in the book drop.  There will be a $10.00 per day late charge for passes not returned on time.

If a reserved pass is not picked up on the first day of the reservation by the Library’s closing time, the reservation will be cancelled.

If a patron fails to pick up a pass two or more times without a cancellation, said patron will be prevented from reserving any passes for a period of 3 months.

If failure to return the pass on time necessitates the library’s having to pay the entrance fee for the next Elmont Library cardholder, the entry fee specific to that museum will be attached to the late borrower’s record.

Any borrower who loses a pass will be charged the full replacement cost of that Museum Pass.
The library patron is responsible for obtaining directions, hours of operation, and any other information pertaining to the museum before their visit.

The Elmont Library staff reserves the right to monitor usage to ensure fair access for the greatest number of Elmont Library cardholders.

The Elmont Library reserves the right to review and change its policy with regard to the Museum Pass Program at any time without prior notification to ensure fair access for the greatest number of Elmont Library Cardholders.

To reserve a museum pass, visit or call the Circulation Department at 516-354-5280 x1000 or
click I AGREE below to reserve a pass online.

iagree

Revised 07/05/2016

Close Menu